Sample Reference Letter from a Teacher

Attn: Julia M. Jones
Re: Katie Kingston

Dear Ms. Jones:

I am writing this reference at the request of Katie Kingston who is applying for Student Volunteer Program at St. Francis Hospital this summer.

I have known Katie for two years in my capacity as a teacher at Smithtown Middle School School. Katie took English and Spanish from me and earned superior grades in those classes. Based on Katie's grades, attendance and class participation, I'd rate Katie's academic performance in my class as superior.

Katie has a number of strengths to offer an employer. Katie is always interested in supporting others. For example, this year when we worked on our class community service project, Katie was helpful to me in collecting and organizing the food for the food pantry here in Smithtown.

In conclusion, I would highly recommend Katie Kingston. If her performance in my class is any indication of how she'd perform in your position, Katie will be a positive addition to your organization. If you should ever need any additional information you can feel free to contact me at 555-5555 or by email at email@email.com anytime.

Sincerely,

Susan Samuels
Teacher, Smithtown Middle School

Letter of Recognition

June 14, 2006

Professor Edward Milton, Ph.D.
Associate Professor
Department of Informatics
Independence University
1500 America Bouleverd
Raleigh, NC 27601

Dear Professor Milton:

On behalf of the North American Society for Computers and Learning in Secondary Education, we would like to recognize and thank you for your valuable assistance with our recent annual conference, held in Boston, in May of this year.

We very much appreciate that you gave freely of your time to assemble and organize the panel on Demystifying the Major Search Engines. You may be interested to know that the overall conference survey results were very positive, particularly with regard to the panel discussion itself. We recognize that the contribution of that panel was a key event at the conference and will figure prominently into the summary of proceedings which we will publish next month.

For your information, I have attached a few of the comments we received about your panel from the survey of conference participants.

We trust that you enjoyed your time at the conference and we certainly look forward to your participation in next year's event.

Sincerely,

Bradley Madison
Conference Co-Ordinator

Attach.

Donation Letter

November 30, 2006


To Customer List
Customer Address Line 2
Customer Address Line 3
Customer Address Line 4


Dear [Customer Name]:

Will You Join Me In Protecting Our Community?
I am sending this to you as a fellow member of the Pinewood Acres community. I'm sure that you must value living in such a quiet and peaceful neighborhood, just like I do.

You know, sometimes in order to keep one's community "quiet and peaceful" one has to take action. That's what this letter is all about - taking action - community action.

By now, via media reports and word of mouth you must be aware of the significant increase in house break-ins in this neighborhood over the past couple of years. In fact, the break-in rate has more than doubled over the past two years. According to the police this is just a sign of the times as the economic downturn continues and local businesses and factories continue to close their doors for good.

As you may know, a local Community Action Committee has been meeting over the past two months to try to find ways to reduce the break-in rate in Pinewood Acres. Last week they released their recommendations on how best to combat that problem. Their primary recommendation calls for increased police and security patrols to supplement the local Neighborhood Watch program. They estimate that the extra cost to double nighttime (after dark) security patrols by Secure Inc. will be in the range of $15,000 to $20,000 per year. Unfortunately, this amount is not included in this year's municipal budget allocation and there are no additional funds available.

Therefore, as a concerned member of this community I have decided that my business will take the lead in assisting with this year's security control budget. Accordingly, Branscombe's Hardare will donate $1 for every $2 raised in the community to cover the additional security costs.

I urge you to join me today in supporting this worthy cause for our common good. To make your donation today you can drop in to either one of our two stores and deposit your donation in the boxes provided near the front cashes. If you can't make it to the store, please send a check or money order, made out to "CAC Security Patrol" and mail it to the address listed above.

Together, we can make sure that Pinewood Acres continues to be "a better place to live".

Yours in community spirit,

Gerry Cartwright
President and Owner

Congratulations Letter

June 25, 2006

Belinda Asher
620 Mayview Ave.
Pineville, WV 24874

Dear Belinda:

On behalf of everyone here at Deerwood Resorts Ltd., I would like to sincerely congratulate you on your recent graduation from Mountain State University with your M.B.A. (Marketing).

I must say that I was not surprised to read of your success in the newspaper. During your first of four summers as an employee at our Lakeland Family Resort I noted how bright you are and how you have a very quick mind for business. Combine those attributes with your relentless work ethic and commitment to quality customer service, and it is obvious that you have a wide-open future ahead of you. I can only hope that your experience working with us contributed in some small way to your success.

On behalf of the management and staff at Deerwood Resorts I wish you all the best in your future career and life endeavors, whatever they may be.

Yours sincerely,

Bruce Atkinson
President and CEO

Business Letter

July 20, 2006

Mr. Rodney Giles
Manager, Customer Support
Inter-Office Solutions Inc.
1289 Luxor Station Rd.
Cedar Springs, IL, 34985

Dear Rodney:

This is further to our meeting of last week at which we agreed to hold a series of meetings over the next two months to review your experiences with the pilot implementation of the 1to1 Customer Relationship Management Program.

As discussed at that meeting, the objectives of our review sessions will be to:

• Review and assess the overall effectiveness of the program;
  
  
• Identify and document strengths weaknesses of the program;
  
  
• Propose customer-focused solutions to address areas of weakness;
  
  
• Develop an approach and action plan for Phase 2 of the project;
  
  
• Determine the staff members who will make up the Phase 2 Team.

As agreed, meetings will be held every second Tuesday from 9:00 a.m. until noon, and the location will alternate between our two offices, the first one to be convened here at Inter-Office on August 14, 2005. Fred Johnson of your CRM group is to act as the meeting co-ordinator and recording secretary throughout the process.

As discussed, at the end of the process, Deborah Buxton of Consultek will draft the summary report for review by the steering committee. As you requested, a copy of her c.v. has been enclosed.

I trust I have covered all of the points that we discussed. If you have any questions or would like to add anything please give me a call at 745-9878.

We look forward to seeing you at the August 14^th meeting.

Sincerely,

Marilyn French
Senior Consultant

Encl.

Business Introduction Letter

February 20, 2006

Ms. Margaret Campion
Director, Corporate Services
Riviera Industries Inc.
245 Dearborn Park Road
Chicago, Il 60610


Dear Ms. Campion:

It was a pleasure meeting you briefly at last week's Board of Trade event. It's amazing how small the world does seem sometimes, considering that we both earned our undergraduate degrees at U. of Kansas, even overlapping for one year! I suppose we were destined to eventually meet face-to-face.

I was fascinated by your synopsis of the history of Riviera Industries over the past, almost half-century. Clearly, your company has a rich corporate heritage and tradition. At the same time, the company has been blessed with a continuum of leaders of foresight and imagination who had the courage to change course at key points along the way so that the company could remain competitive and continue to lead its industry.

As I was mentioning to you, Final Edition Publications is a specialty publisher that focuses on corporate publications including annual reports, corporate profiles and corporate histories. We have been in business for over 15 years and during that time have grown from a two-person start-up, to a serious corporate publisher with over 100 employees. We have been contracted by over a dozen Fortune 500 companies to produce both annual and special occasion publications on their behalf.

After our chat at last week's meeting, it occurred to me that with Riviera approaching its 50th anniversary, it would be the perfect occasion to produce a Corporate History to celebrate your company's first half-century. It so happens, that these are exactly the types of corporate publications that we specialize in here at Final Edition. In fact, we have produced corporate histories for a number of companies.

With Riviera's 50th just around the corner, I'm sure that you have been thinking about ways to make that anniversary a special one. Accordingly, I would very much like to meet with you and show you some of the corporate work we have done, and brief you further on our services. I have a strong feeling that what we offer at Final Edition might be just the kind of thing you've been looking for to celebrate Riviera's 50th.

Please feel free to call me at 745-2398 so that we can discuss this further. If I don't hear from you by the end of next week I will follow up with you and see if we can set up a meeting at your convenience.

Yours truly,

Raymond Gaudet
Manager, Corporate Programs

Internal Memo

CHOCOLATE HEAVEN EMPORIUM

MEMORANDUM

TO: All Staff
FROM: Management T.C.
DATE: November 9th, 20--
SUBJECT: STAFF CHRISTMAS PARTY

---

It's that time of year again. As you all know, Christmas is our busiest season of the year. Every year it is a struggle for management and supervisors to find the time and energy to organize a staff Christmas party. This year, we have decided to postpone the Christmas party until after our busy season.

Party Details

• Date: Second or third Saturday in January (T.B.A)
• Theme: Beach
• Food: Caribbean
• Special events: Karaoke and belly dancing

We apologize that the celebration will have to wait until the new year, but we guarantee that it will be worth the wait. Anyone interested in volunteering to help out with the event is encouraged to call Lucy, our events coordinator. Lucy's cell phone number is 222-3098. Please contact Lucy outside of business hours regarding this matter.

Thank you.

T.C.

Agreement to Extend Debt Payment

FOR VALUE RECEIVED, the undersigned, _ (Creditor) and _
(Company), hereby acknowledge and agree that:
1. The Company presently owes the Creditor the sum of
$_, said sum being presently due and payable.
2. In further consideration of the Creditor's
forebearance, the Company agrees to pay said debt on
extended terms in the manner following:


_


3. In the event the Company fails to make any payments
punctually on the agreed extended terms, the Creditor
shall have full rights to proceed for the collection
of the entire balance then remaining.
4. This agreement shall be binding upon and inure to the
benefit of the parties, their successors, assigns and
personal representatives.
Signed under seal this _ day of _, 19_.








___________________________
Creditor








___________________________
Company

Acknowledgement of Customer Praise of Employee

Dear

Thank you for your kind letter regarding your exceptional
treatment by one of our employees. A copy of your letter
has been forwarded to the personnel department and will be
included in the employee's file.

So seldom is it that a customer takes the time to write a
letter of appreciation, that I feel moved to reward your
initiative.

Please accept the enclosed certificate, which, when
presented, will entitle the bearer to a ten percent
discount on the merchandise being purchased at that time.

This is but a small token of our appreciation of customers
such as you, upon whose satisfaction we have been allowed
to grow and prosper in this highly competitive marketplace.

Again, on behalf of our entire organization, a heart-felt
thank you.

Acknowledgement of Change in Meeting Date

Dear

Pursuant to your request, we have changed your meeting
with (name of individual) to (time), on (date)


We are pleased to be able to accommodate you in this
manner, and (name of individual) will be looking forward
to your meeting on this newly appointed date.

Acknowledgement of Cancellation of Backorder

Dear

We have received your letter acknowledging receipt of
the items we mailed to you and noticing us to cancel
shipment of your order for those items which are back
ordered.

We will be issuing you a refund as soon as we have
completed the necessary paperwork for your account.

We would like to take this opportunity to thank you for
shopping through (name) Our new (specify)
catalog should be arriving at your home shortly, and I
believe you will be pleased by some of the beautiful
choices our buyers have made this season.

Thank you for your patience and understanding and for
providing us with the opportunity to be of service to you.

Acknowledgement of Application

Date: _






To: _ (Applicant)






We appreciate your interest in being employed by our firm.
We regret to inform you, however, that the available
position(s) has been filled, and we cannot give your
application further consideration at the present time.
Your application will be kept on file for future reference
should an opening arise.




Very truly,

Sample Follow Up Thank You Letter

Title
Organization
Address
City, State, Zip Code

Dear Name:

It was a pleasure finally meeting you, after our numerous emails and phone conversations, regarding the Production Editor-Proofreader position. I truly enjoyed our conversation; hearing about Management Group, in general; learning more about the needs of the Sales Intelligence department, and being able to share some of the reasons why I am the most ideal candidate for the job.

I appreciated the tour of your facilities. They are quite impressive, and it would be a true joy to work in such beautiful surroundings. Thank you also for introducing me to several Sales Intelligence team members. They were all so kind and accommodating. Please let them know I appreciate how comfortable they made me feel. I agree it was a shame that Bob Brown, the actual person I'd be working for, was not in. I hope he is feeling better and have no problem coming back to meet with him, when it's convenient.

After talking with you, meeting the team and getting a better understanding of what is involved in the position, I am even more confident there can be no better a match. Don Doe showed me several recent projects and Betty Boop explained the process and gave me a look at the computer applications typically used. I am very familiar with the entire set-up, and have done work almost identical to the ones shown.

Currently, my schedule is flexible and knowing your urgency to fill the position, I would like to meet Mr. Brown at his earliest convenience. Please drop me an email or a quick call with date and time, and I'll be sure to arrange my schedule around it. Thank you again for your time; I look forward to hearing from you soon.

Best regards,

FirstName LastName